Friday, October 29, 2010

Write the right resume

Make it interesting and insightful so that your details will be read thoroughly and the chances of being shortlisted are higher

Getting ready to prepare that all-important resume? Well, the Daily Writing Tips website has a few suggestions to make your task easier.

Know the purpose of your resume

Some people write a resume as if the purpose of the document was to land a job. As a result they end up with a really long and boring piece that makes them look like desperate job hunters. The objective of your resume is to land an interview, and the interview will land you the job (hopefully!).

Back up your qualities and strengths
Instead of creating a long (and boring) list with all your qualities (e.g., disciplined, creative, problem solver), try to connect them with real life and work experiences. In other words, you need to back these qualities and strengths up, or else it will appear that you are just trying to inflate things.

Make sure to use the right keywords
Most companies (even smaller ones) are already using digital databases to search for candidates. This means that the HR department will run search queries based on specific keywords. Guess what, if your resume doesn't have the keywords related to the job you are applying for, you will be out even before the game starts. These keywords will usually be nouns. Check the job description and related job ads for a clue on what the employer might be looking for.

Use effective titles
Like it or not, employers will usually make a judgment about your resume in 5 seconds. Under this time frame the most important aspect will be the titles that you listed on the resume, so make sure they grab the attention. Try to be as descriptive as possible, giving the employer a good idea about the nature of your past work experiences. For example, Bad title: Accounting, Good title: Management of A/R and A/P and Recordkeeping.

Proofread it twice
It would be difficult to emphasize the importance of proofreading your resume. One small typo and your chances of getting hired could slip. Proofreading it once is not enough, so do it twice, three times or as many as necessary.

Use bullet points
No employer will have the time (or patience) to read long paragraphs of text. Make sure, therefore, to use bullet points and short sentences to describe your experiences, educational background and professional objectives.

Where are you going?
Including professional goals can help you by giving employers an idea of where you are going, and how you want to arrive there. You don't need to have a special section devoted to your professional objectives, but overall the resume must communicate it. The question of whether or not to highlight your career objectives on the resume is a polemic one among HR managers, so go with your feeling. If you decide to list them, make sure they are not generic.

Put the most important information first
This point is valid both to the overall order of your resume, as well as to the individual sections. Most of the times your previous work experience will be the most important part of the resume, so put it at the top. When describing your experiences or skills, list the most important ones first.

Attention to the typography
First of all make sure that your fonts are big enough. The smaller you should go is 11 points, but 12 is probably safer. Do not use capital letters all over the place, remember that your goal is to communicate a message as fast and as clearly as possible. Arial and Times are good choices.

Do not include "no kidding" information
There are many people that like to include statements like "Available for interview" or "References available upon request." If you are sending a resume to a company, it should be a given that you are available for an interview and that you will provide references if requested. Just avoid items that will make the employer think "no kidding!"

Explain the benefits of your skills
Merely stating that you can do something will not catch the attention of the employer. If you manage to explain how it will benefit his company, and to connect it to tangible results, then you will greatly improve your chances.

Avoid negativity
Do not include information that might sound negative in the eyes of the employer. This is valid both to your resume and to interviews. You don't need to include, for instance, things that you hated about your last company.

Achievements instead of responsibilities
Resumes that include a long list of "responsibilities included…" are plain boring, and not efficient in selling yourself. Instead, describe professional achievements.

Use numbers
If you are going to describe your past professional achievements, it would be a good idea to make them as solid as possible. Numbers are your friends here. Don't merely mention that you increased the annual revenues of your division, say that you increased them by Rs.100,000, by 78%, and so on.

No pictures
Unless you are applying for a job where the physical traits are very important and unless the employer specifically requested it, you should avoid attaching pictures.

Source |Daily News Analysis | 28 October 2010

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